If you are a SharePoint person, you love it when things fall within the realm of governance comprehension. Everything conforms within your information architecture and permissions are nice and neat. So imagine the confusion that Office 365 Groups is making as this is being rolled out to the SharePoint tenants. This feature allows an Office 365 user to create a group through the Office 365 Outlook Web App to be able to see a group conversation or specific content around that group. Additionally the confusion comes when you go into Files associated to the group and it displays a sub-set of the information within the users OneDrive for Business content area. But wait, that content also surfaces within Search and you better tack on Delve. Ugh!
Questions that come up around Office 365 Groups typically include relationship to security and where this fits into my overall navigation structure of SharePoint Online. These are ad-hoc groups that can be configured by the end users that do not figure into an already established Information Architecture. The only security is based on the people who are in the groups. This ad-hoc flexibility is what can give the organizations a way to quickly assemble different types of content into a meeting space that then can be moved to a final storage location in the near future. Ultimately, training is going to a big part of what organizations will need to do when implementing this feature.
In this podcast, Stu King interviews Don Donais, Customer Experience Engineer at Avtex, regarding today’s mobile workforce. Today’s workforce is becoming more mobile than any other time in history. Research has found that there will be 1 billion devices 4 years sooner than predicted. With up to 75% of companies allowing personal devices for work use there is a need help make the organization more dynamic and mobile friendly. Being able to ask questions, find expertise, form communities and groups, exchange ideas, and collaborate on documents across all devices and platforms can help organizations become more agile and mobile. It is also important that as devices and technology advance in features, organizations can quickly access the latest technologies to ensure continued access to their information. Discussion topics include:
- Office 365 platform including: SharePoint, Exchange and Lync Online
- Office 2013
- Dynamics CRM Online
- Microsoft Azure including Power BI and OneDrive
Many times as I am working with a client I find it important to understand which version of SharePoint they purchased and what features are available. That way I can build out the environment with these features in mind. With all the recent changes to the SharePoint Online environment, it can be very difficult to keep up with these changes.
There is a great website on MS TechNet that lists all of the different features associated to the versions of Office 365 that are available. Just like anything else on TechNet it maybe difficult to wade through the masses of information that is available. Recently I have been playing with the Excel 2013 add-in called Power Query (Download Add-In Here) and the ability to scrape information from a website (See this Office Support page for Importing data from web page). One of the nice things about Power Query is that I can go in and refresh the information in the spreadsheet (depending if webpage has not physically changed) it should update the information. The following is the results of playing around with this Excel 2013 Power Query feature. Hope you are able to use this information.
SharePoint Online Feature Set